School Management System

Admission & Fees

Online admission and fees management ERP allow school management to manage the admission process with ease by enabling them to perform the entire process online and eliminating the hassle of managing long queues. Integrated with highly secured cloud technology, it enables parents to apply for their ward’s admission at any time and from anywhere with utmost data security. This software helps to generate prospectus & maintains the count of people who came seeking admission & also keeps a count of students who register and the ones who get finalized.

With online admission management ERP, data entry errors are minimized to a great extent since data is filled online by the parents or students themselves. Embedded with the BI-powered analytics dashboard, the online admission system helps the school faculty to keep track of the total registered candidates, their real-time application status helps in scrutinizing the best applications based on the merit of students, and also gives a provision to staff to revert the queries of parents.

The school ERP software helps in maintaining student data efficiently; the administration defines masters like Roll-List, House, Medium, Classes, Cashbook, Fee types, Fee heads, and crucial SIS details. In addition to handling & compiling the data of the newly admitted students, the Online School Admission ERP Software also manages the data of existing students, including storage of their personal details, previous education information if any, birth certificates, and much more.

It also automates ‘Wait List’ & ‘Admission Cancellations’. In case, an admission gets cancelled then, automated acknowledgments such as refund reports & slips can also be generated via the school ERP software and an SMS or email will be sent to parents and next in line for confirming the same.

E-Learning

Owing to the digitization of the educational landscape, e-learning has become the need of the hour! Right from preparing daily classroom schedules to conducting engaging virtual classes, the faculty needs to take care of all the requirements of the students. This is the only way to achieve the best student learning outcomes & ensure best educational practices in the digital learning domain. Efficient e-learning software can help the faculty to simplify the teaching-learning journey effortlessly.

KarnaniSOFT’s E-learning Software for Schools

KarnaniSOFT’s e-learning software for schools is designed and developed to accomplish institutional goals by creating an engaging virtual classroom experience with innovative teaching-learning processes and tracking student progress via online assessment tools. Integrated with Microsoft Teams, the advanced e-learning software for schools provides an interactive online learning environment to help students learn new things in a better and organized way.

The e-learning solution offered by KarnaniSOFT digitizes the traditional classroom environment and simplifies the daily work of teachers and faculty. Instead of maintaining assignment content, study material, technical papers in a book, or register, the teacher can conserve it on the ERP. This e-learning software for schools makes uploading of syllabus and lesson plans a hassle-free experience for the teachers.

Powered with the best inbuilt online assessment tools, e-content provision, and communication features, the e-learning school ERP software offers mutual benefits for teachers and students. The teacher can easily access the student data virtually including-

• Students’ daily attendance status
• Daily homework & assignment
• Test analysis & results
• Academic progress – subject-wise/class-wise/section-wise/year-wise
• Library links can also be registered

Student Administration

Administration of students at schools involve maintaining and organizing student data on excel sheets. School administration software manages student’s details and personal information effectively for users. Mentioned below is a list of details that can be defined and entered for each student on the software:

• Admission record entry
• Student-type
• Bulk Section allotment
• Roll number list
• Admission Register
• Monthly Attendance sheet for Teachers
• Identity Cards
• Board Reports
• Student List Reports

Government bodies often ask for MIS reports of students for official governmental purposes. The reports listed below can also be generated through the administration software. The reports are:

• Caste Category
• Religion
• Gender
• Place of Residence
• Personal Information
• Grant or No-grant commission
• Admission count of schools

Student evaluation is done by the faculty through this module of student administration. Certificates like Transfer, Bonafide and Character can also be generated through student administration.

Attendance

Conducting attendance without an attendance software not only consumes unnecessary time but reduces the efficiency of the teacher & the flow of the lecture. As the calculation goes a teacher spends over 2000 minutes only in marking attendance manually!

School Attendance Management System

Here are some of the methods through which attendance can be conducted in Centralized School Management Software (CSMS).

1. RFID Attendance/Biometric Software – Card/Thumb Impression Based

• UHF (Ultra High Frequency): UHF portals have to be installed at the school’s common entrance. Students have to pass through the common entrance to get attendance marked. RFID ID cards are issued to students. The RFID Antenna reads the RFID cards, marks the arrival and departure time of students; at the same time attendance is reported to parents via SMS or E-mail or both.
• LF Technology: In LF technology, the biometric readers are installed in each classroom or multiple readers are installed at various common locations of the school. The student has to hover the ID card or put a thumb on the reader, on arrival to school and before leaving school. Reader registers the card/thumb impression and attendance gets marked. Teachers can correct the attendance of students.
• Biometric Machines: Thumbprint recognizing, wifi enabled Biometric Machines with 360-degree thumb capture, these devices require an active internet connection and can be passed across the classroom. Mobile biometric attendance systems for schools can also be installed outside classrooms & activity rooms for marking attendance. Attendance gets captured in the student attendance management system, and a notification is sent to parents via the mobile application.

2. Manual Attendance

A manual attendance management system registers the attendance of students by feeding it on the software. Manual attendance ensures that the;

• Updates: The faculty receives updates of absent roll numbers’ data on a day-to-day basis on the attendance server. SMS or e-mail is sent to parents updating them about student presence or absence.
• Monthly Summary Reports: The monthly summary of attendance can be sent to parents or otherwise be uploaded on the institute’s website.

The school attendance system not only makes attendance marking accessible across servers but also keeps attendance data organized and easily retrievable.

Examination

Examination times are the busiest for each school. School exam management software eases the task of examination processes in schools. The examination management system handles crucial operations like defining class-wise examination schemes, grading/passing criteria, paper evaluation, and final report card generation, etc and simplifies the exam-related tasks of faculty.

Why KarnaniSOFT Examination Management System?

KarnaniSOFT’s examination management software is a robust & comprehensive solution to automate, streamline, and manage the exam-related activities of a school. Designed on the latest framework, the school examination system can efficiently conduct in-house as well as online exams in the school.

In a nutshell, the examination management module of KarnaniSOFT School ERP administers and verifies the following operations:

• The module configures the number of classes, subjects, language & types of examinations.
• User can define grace and exam rules. Minimal human errors can happen on this examination management system as the ERP provides strong validations.
• This module integrates student’s data from the fees collection module.
• Result publishing from Standard – I to XII.
• Results can be published in three formats: on a marks-based system, grade-based system, and combination of both.

Pre-Examination Activities As Per Boards

KarnaniSOFT exam software for schools allows the faculty to define the assessment & examination pattern as per different boards. The school software is compatible with all the boards including – State Board, CBSE, ICSE, and IB. Teachers can define the following –

• Subjects/Courses
• Examination Pattern
• Set the Assessment Parameters
• Grace Rules
• Ordinance
• Passing Criteria

Furthermore, the school examination system also enables them to make a clash-free exam schedule, assign invigilation duty to staff, and print hall tickets, etc.

Finance

As the word suggests, school financial management software keeps expenditures in check. Functionality related to financial transactions is managed through this module of School ERP.

The Basic Functionality Of Accounting Software Are :

• Attendance of staff and ‘Leave Without Pay’ subtractions
• Employees monthly pay slip bills which include academic and non-academic staff
• Supplementary bills
• Monthly Salary Calculation of faculty and staff

School Accounting Software Verifies Other Important Dimensions Like :

• Income Tax calculation
• Provident Fund and loan management
• User defined 15 Earning and 20 Deduction heads
• User defined rules for the calculation of :
  
  • Dearness Allowance
  • House Rent Allowance
  • Company Leased Accommodation
  • Professional Tax
  • Provident Fund

Library

A school library management system is used to automate school libraries and manage all the in-house operations of schools. Library Management Software is a powerful and easy-to-use tool that librarians can use to manage library data efficiently. Students can borrow books through a methodical, organized system. From the acquisition of materials, books, and periodicals in the library to its cataloging and maintenance; the school can manage these tasks effectively. The School Library Solution provides a platform for the students of all the classes and librarians to easily access the system. It is developed, managed, and supported to achieve the school’s vision and targets.

How Will KarnaniSOFT Help In Library Management?

KarnaniSOFT’s school library system helps the schools to maintain a complete record of all the books available in the school and also other details like books’ author name, publisher, and vendor’s name. Thus, this library management module can manage all the major operations of the school library and makes all the bookshelf maintenance super easy.

Further, the RFID Library Management System detects books which are imprinted with RFID barcode. This technology ensures detection of books’ location. A barcode detector reads the code installed on the book. Once read, the location, accessioning number gets fed on the RFID software. Thereby if a student borrows a book from the Library it makes cataloging work easy for librarians.

Operations Integrated In The School Library Management Software 

• Acquisition and Cataloguing
• Circulation
• OPAC- Online Public Access Catalog
• Serial Control
• MIS Reports

Hostels

Most schools have hostels that provide lodging and food to students. Outstation students who come to seek admission at a school register for a hostel facility. Managing hostels is similar to running a hotel. It involves several tedious and manual tasks of maintaining student data, keeping track of room status, allocating rooms, and several financial aspects. Schools need student hostel management software to keep their hostel management sorted.

KarnaniSOFT’s School Hostel Management System

The school hostel management system by KarnaniSOFT comes with greater security & centralized student data management provision, and many more configurable features that ensures smooth functioning of the system. The school or the administrative staff can keep their hostel information organized by computing through this hostel management system. The school hostel management system has an SMS and E-mail facility. It is well integrated with the fees collection software.

Hostel management software for schools sorts the in-house hostel requirements. There are so many masters made available to the user for efficient hostel creation in the software. The masters are;

• Wings
• Room Number
• Fees
• Mess
• Hostel fees
• Room allotment/ change
• Hostel admission
• Mess stock/ bill management
• Dues and returns
• Room status
• Hostel id-card
• Reports/certificates

School Bus Management

The school bus routing software has the data of driver and the different routes of travel taken by the driver to drop students- integrated. Additionally, the vehicle number or the bus is kept in track using the system. If the school bus delays, SMS alerts are sent to parents informing them their child’s whereabouts as well as the change in bus schedule.

In India, more than 78% of schools have a student count ranging from 1000 to 2000 students. For students to reach school on time, parents send their children to school by bus. These buses are managed by the school on an everyday basis. Very often, in news and other print media, we find troublesome and traumatic stories about school bus accidents and mishaps.

Reportedly, schools which have school management system to manage their school bus routing, tracking and maintenance have a lesser rate of accidents. More schools find benefits in opting for a management solution which keeps student’s safety and health a priority.

It is equally beneficial for the school as well as the parent. The school has the information/details on the server and the parent has information on his/her phone. The number of calls made by parents to schools to know about their child’s safety greatly reduces. Schools are not troubled much. Parents know, through GPS where the school bus is and in how much time their child will reach home.

School bus management records data of driver, vehicle and routes. Student report and school bus fees are also managed by the school bus management software.

Establishment or Service Book

Service book is a present record of an employee’s certified career maintained in detail. This employee management software allows the user to scan, store and retrieve original documents of the employee’s personal file. Like :

• Personal memoranda
• Qualification
• Appointment details
• Family details
• Previous qualifying services
• Yearly increment, leave promotion and transfer
• Change of scale
• LTC
• Loan and advance details
• Nomination details
• Pay revision
• Training programmer

Scholarship & Concession

Schools offer scholarships or concessions to deserving students. In most schools students qualify for scholarship or concession in fees on the following basis:

• Limited financial means of the family
• Exceptional merit performance of student

List Of Scholarship Or Concessions That Are Offered To Students :

• Government Of India
• Economically Backward Class or caste
• Backward Class or caste
• Free-ship
• Girl’s concession
• Primary Teacher’s ward Concession
• Secondary Teacher’s Ward Concession
• Ex Service Man Scholarship

Disclaimer: Schools hold discretion to offer all, few or none of the scholarships mentioned above. KarnaniSOFT customizes this module on the basis of School’s offerings to students. KarnaniSOFT isn’t responsible for any scholarship or concession except school ERP that manages the process of Scholarship and Concessions.

Scholarship And Concessions Module Generate Following Reports

• Statement “A”
• Pre-middle school report
• Teacher Concession report – PTC / STC
• SSC Sanctioned Entry
• Ex–Service Man, Maji Sainik Palya Prastav
• Navin Shishyavrutti Patra (Student)
• Samaj Kalyan (SSC Exam)
• Sanction Report
• Disbursement Register
• Award List
• Scholarship Certificate
• Abstract reports and scholarship bill can be generated