School Management System
Our end to end education ERP solution is designed to suit any educational institution by automating their campus administration, student or staff management, attendance, inventory management, Finance and payroll processes. Our School ERP is a web based software that requires no installation and works seamlessly on the web browser with Internet connection. Our campus management software acts as a campus information system by providing excellent access to the student data, empower staffs to access the HR or payroll features, allows sharing of information to internal or external locations, build user relationships and enables clear communication between management, staffs, and students.
Online School Management ERP
- Admission & Fees
- Student Administration
- School Bus Management
- HR Payroll & Leave
- Establishment or Service Book
- Scholarship & Concession
Admission & Fees
Online admission and fees management ERP allow school management to manage the admission process with ease by enabling them to perform the entire process online and eliminating the hassle of managing long queues. Integrated with highly secured cloud technology, it enables parents to apply for their ward’s admission at any time and from anywhere with utmost data security. This software helps to generate prospectus & maintains the count of people who came seeking admission & also keeps a count of students who register and the ones who get finalized.
With online admission management ERP, data entry errors are minimized to a great extent since data is filled online by the parents or students themselves. Embedded with the BI-powered analytics dashboard, the online admission system helps the school faculty to keep track of the total registered candidates, their real-time application status helps in scrutinizing the best applications based on the merit of students, and also gives a provision to staff to revert the queries of parents.
The school ERP software helps in maintaining student data efficiently; the administration defines masters like Roll-List, House, Medium, Classes, Cashbook, Fee types, Fee heads, and crucial SIS details. In addition to handling & compiling the data of the newly admitted students, the Online School Admission ERP Software also manages the data of existing students, including storage of their personal details, previous education information if any, birth certificates, and much more.
It also automates ‘Wait List’ & ‘Admission Cancellations’. In case, an admission gets cancelled then, automated acknowledgments such as refund reports & slips can also be generated via the school ERP software and an SMS or email will be sent to parents and next in line for confirming the same.
Owing to the digitization of the educational landscape, e-learning has become the need of the hour! Right from preparing daily classroom schedules to conducting engaging virtual classes, the faculty needs to take care of all the requirements of the students. This is the only way to achieve the best student learning outcomes & ensure best educational practices in the digital learning domain. Efficient e-learning software can help the faculty to simplify the teaching-learning journey effortlessly.
KarnaniSOFT’s E-learning Software for Schools
KarnaniSOFT’s e-learning software for schools is designed and developed to accomplish institutional goals by creating an engaging virtual classroom experience with innovative teaching-learning processes and tracking student progress via online assessment tools. Integrated with Microsoft Teams, the advanced e-learning software for schools provides an interactive online learning environment to help students learn new things in a better and organized way.
The e-learning solution offered by KarnaniSOFT digitizes the traditional classroom environment and simplifies the daily work of teachers and faculty. Instead of maintaining assignment content, study material, technical papers in a book, or register, the teacher can conserve it on the ERP. This e-learning software for schools makes uploading of syllabus and lesson plans a hassle-free experience for the teachers.
Powered with the best inbuilt online assessment tools, e-content provision, and communication features, the e-learning school ERP software offers mutual benefits for teachers and students. The teacher can easily access the student data virtually including-
- Students’ daily attendance status
- Daily homework & assignment
- Test analysis & results
- Academic progress – subject-wise/class-wise/section-wise/year-wise
- Library links can also be registered
Administration of students at schools involve maintaining and organizing student data on excel sheets. School administration software manages student’s details and personal information effectively for users. Mentioned below is a list of details that can be defined and entered for each student on the software:
- Admission record entry
- Bulk Section allotment
- Roll number list
- Admission Register
- Monthly Attendance sheet for Teachers
- Identity Cards
- Board Reports
- Student List Reports
Government bodies often ask for MIS reports of students for official governmental purposes. The reports listed below can also be generated through the administration software. The reports are:
- Caste Category
- Place of Residence
- Personal Information
- Grant or No-grant commission
- Admission count of schools
Student evaluation is done by the faculty through this module of student administration. Certificates like Transfer, Bonafide and Character can also be generated through student administration.
Conducting attendance without an attendance software not only consumes unnecessary time but reduces the efficiency of the teacher & the flow of the lecture. As the calculation goes a teacher spends over 2000 minutes only in marking attendance manually!
School Attendance Management System
Here are some of the methods through which attendance can be conducted in Centralized School Management Software (CSMS).
1. RFID Attendance/Biometric Software – Card/Thumb Impression Based
- UHF (Ultra High Frequency): UHF portals have to be installed at the school’s common entrance. Students have to pass through the common entrance to get attendance marked. RFID ID cards are issued to students. The RFID Antenna reads the RFID cards, marks the arrival and departure time of students; at the same time attendance is reported to parents via SMS or E-mail or both.
- LF Technology: In LF technology, the biometric readers are installed in each classroom or multiple readers are installed at various common locations of the school. The student has to hover the ID card or put a thumb on the reader, on arrival to school and before leaving school. Reader registers the card/thumb impression and attendance gets marked. Teachers can correct the attendance of students.
- Biometric Machines: Thumbprint recognizing, wifi enabled Biometric Machines with 360-degree thumb capture, these devices require an active internet connection and can be passed across the classroom. Mobile biometric attendance systems for schools can also be installed outside classrooms & activity rooms for marking attendance. Attendance gets captured in the student attendance management system, and a notification is sent to parents via the mobile application.
2. Manual Attendance
A manual attendance management system registers the attendance of students by feeding it on the software. Manual attendance ensures that the;
- Updates: The faculty receives updates of absent roll numbers’ data on a day-to-day basis on the attendance server. SMS or e-mail is sent to parents updating them about student presence or absence.
- Monthly Summary Reports: The monthly summary of attendance can be sent to parents or otherwise be uploaded on the institute’s website.
The school attendance system not only makes attendance marking accessible across servers but also keeps attendance data organized and easily retrievable.
Examination times are the busiest for each school. School exam management software eases the task of examination processes in schools. The examination management system handles crucial operations like defining class-wise examination schemes, grading/passing criteria, paper evaluation, and final report card generation, etc and simplifies the exam-related tasks of faculty.
Why KarnaniSOFT Examination Management System?
KarnaniSOFT’s examination management software is a robust & comprehensive solution to automate, streamline, and manage the exam-related activities of a school. Designed on the latest framework, the school examination system can efficiently conduct in-house as well as online exams in the school.
In a nutshell, the examination management module of KarnaniSOFT School ERP administers and verifies the following operations:
- The module configures the number of classes, subjects, language & types of examinations.
- User can define grace and exam rules. Minimal human errors can happen on this examination management system as the ERP provides strong validations.
- This module integrates student’s data from the fees collection module.
- Result publishing from Standard – I to XII.
- Results can be published in three formats: on a marks-based system, grade-based system, and combination of both.
Pre-Examination Activities As Per Boards
KarnaniSOFT exam software for schools allows the faculty to define the assessment & examination pattern as per different boards. The school software is compatible with all the boards including – State Board, CBSE, ICSE, and IB. Teachers can define the following –
- Examination Pattern
- Set the Assessment Parameters
- Grace Rules
- Passing Criteria
Furthermore, the school examination system also enables them to make a clash-free exam schedule, assign invigilation duty to staff, and print hall tickets, etc.
As the word suggests, school financial management software keeps expenditures in check. Functionality related to financial transactions is managed through this module of School ERP.
The Basic Functionality Of Accounting Software Are :
- Attendance of staff and ‘Leave Without Pay’ subtractions
- Employees monthly pay slip bills which include academic and non-academic staff
- Supplementary bills
- Monthly Salary Calculation of faculty and staff
School Accounting Software Verifies Other Important Dimensions Like :
- Income Tax calculation
- Provident Fund and loan management
- User defined 15 Earning and 20 Deduction heads
- User defined rules for the calculation of :
- Dearness Allowance
- House Rent Allowance
- Company Leased Accommodation
- Professional Tax
- Provident Fund
A school library management system is used to automate school libraries and manage all the in-house operations of schools. Library Management Software is a powerful and easy-to-use tool that librarians can use to manage library data efficiently. Students can borrow books through a methodical, organized system. From the acquisition of materials, books, and periodicals in the library to its cataloging and maintenance; the school can manage these tasks effectively. The School Library Solution provides a platform for the students of all the classes and librarians to easily access the system. It is developed, managed, and supported to achieve the school’s vision and targets.
How Will KarnaniSOFT Help In Library Management?
KarnaniSOFT’s school library system helps the schools to maintain a complete record of all the books available in the school and also other details like books’ author name, publisher, and vendor’s name. Thus, this library management module can manage all the major operations of the school library and makes all the bookshelf maintenance super easy.
Further, the RFID Library Management System detects books which are imprinted with RFID barcode. This technology ensures detection of books’ location. A barcode detector reads the code installed on the book. Once read, the location, accessioning number gets fed on the RFID software. Thereby if a student borrows a book from the Library it makes cataloging work easy for librarians.
Operations Integrated In The School Library Management Software
- Acquisition and Cataloguing
- OPAC- Online Public Access Catalog
- Serial Control
- MIS Reports
Most schools have hostels that provide lodging and food to students. Outstation students who come to seek admission at a school register for a hostel facility. Managing hostels is similar to running a hotel. It involves several tedious and manual tasks of maintaining student data, keeping track of room status, allocating rooms, and several financial aspects. Schools need student hostel management software to keep their hostel management sorted.
KarnaniSOFT’s School Hostel Management System
The school hostel management system by KarnaniSOFT comes with greater security & centralized student data management provision, and many more configurable features that ensures smooth functioning of the system. The school or the administrative staff can keep their hostel information organized by computing through this hostel management system. The school hostel management system has an SMS and E-mail facility. It is well integrated with the fees collection software.
Hostel management software for schools sorts the in-house hostel requirements. There are so many masters made available to the user for efficient hostel creation in the software. The masters are;
- Room Number
- Hostel fees
- Room allotment/ change
- Hostel admission
- Mess stock/ bill management
- Dues and returns
- Room status
- Hostel id-card
School Bus Management
The school bus routing software has the data of driver and the different routes of travel taken by the driver to drop students- integrated. Additionally, the vehicle number or the bus is kept in track using the system. If the school bus delays, SMS alerts are sent to parents informing them their child’s whereabouts as well as the change in bus schedule.
In India, more than 78% of schools have a student count ranging from 1000 to 2000 students. For students to reach school on time, parents send their children to school by bus. These buses are managed by the school on an everyday basis. Very often, in news and other print media, we find troublesome and traumatic stories about school bus accidents and mishaps.
Reportedly, schools which have school management system to manage their school bus routing, tracking and maintenance have a lesser rate of accidents. More schools find benefits in opting for a management solution which keeps student’s safety and health a priority.
It is equally beneficial for the school as well as the parent. The school has the information/details on the server and the parent has information on his/her phone. The number of calls made by parents to schools to know about their child’s safety greatly reduces. Schools are not troubled much. Parents know, through GPS where the school bus is and in how much time their child will reach home.
School bus management records data of driver, vehicle and routes. Student report and school bus fees are also managed by the school bus management software.
HR And Payroll Software For Schools
School payroll software manages salary or income of an employee working in an organization or institute. The average ratio between student and teacher at schools is 20:1. Per 20 students there is one teacher in each school. Most schools have a yearly student enrollment ranging from 1000-1500. Thus, the employee count in schools include- strength of 65+ of teachers; other staff like the administrative department, clerks, receptionist, peons and maintenance department.
From the statistics mentioned above, we can deduce that employee strength of 75+ and more is required in every school. School HR management has to manage attendance of employee, employee data, payroll, deductions, leave, various bills, bank statement etc. for each employee every month on MS-Excel. Its quite challenging to maintain so much data on MS-Excel and no need to mention how time consuming it is.
School payroll and leave management system helps institution to organize their employee data properly for easy retrieval.
How Can KarnaniSOFT Help You In Payroll Management?
KarnaniSOFT is the most trusted ERP solution provider that offers a technologically equipped payroll and HR management system. The system is rich with automated functionalities that help the institutes with easy operations of payroll, faculty management, and other aspects.
The system by KarnaniSOFT is highly advanced software with the implementation of BI and other latest technologies to give optimized solutions. It stores a large amount of student data with the scalability of inputs and processing.
Establishment or Service Book
Service book is a present record of an employee’s certified career maintained in detail. This employee management software allows the user to scan, store and retrieve original documents of the employee’s personal file. Like :
- Personal memoranda
- Appointment details
- Family details
- Previous qualifying services
- Yearly increment, leave promotion and transfer
- Change of scale
- Loan and advance details
- Nomination details
- Pay revision
- Training programmer
Scholarship & Concession
Schools offer scholarships or concessions to deserving students. In most schools students qualify for scholarship or concession in fees on the following basis:
- Limited financial means of the family
- Exceptional merit performance of student
List Of Scholarship Or Concessions That Are Offered To Students :
- Government Of India
- Economically Backward Class or caste
- Backward Class or caste
- Girl’s concession
- Primary Teacher’s ward Concession
- Secondary Teacher’s Ward Concession
- Ex Service Man Scholarship
Disclaimer: Schools hold discretion to offer all, few or none of the scholarships mentioned above. KarnaniSOFT customizes this module on the basis of School’s offerings to students. KarnaniSOFT isn’t responsible for any scholarship or concession except school ERP that manages the process of Scholarship and Concessions.
Scholarship And Concessions Module Generate Following Reports
- Statement “A”
- Pre-middle school report
- Teacher Concession report – PTC / STC
- SSC Sanctioned Entry
- Ex–Service Man, Maji Sainik Palya Prastav
- Navin Shishyavrutti Patra (Student)
- Samaj Kalyan (SSC Exam)
- Sanction Report
- Disbursement Register
- Award List
- Scholarship Certificate
- Abstract reports and scholarship bill can be generated
Advanced ERP for Educational Institutions
Genius Mobile App
Genius Mobile App
School ERP software is a robust, time-tested educational ERP system integrated with the advanced modules to enable faculty & educators to digitize the daily work processes of educational institutions. Also referred to as a school management system, the smart school ERP software simplifies the complex administrative & non-administrative tasks including online admission, online fees management, examination management, assessments, timetable, schedule planning, teaching-learning, etc. Thus, the benefits of the school management system are numerous in terms of improving productivity, efficiency & ROI.
School management software is designed to track and record the administrative work of schools and educational institutions. It has all the modules that help faculty and staff to maintain all student records like managing academic records, fees management, timetable management, and all other required information of the institution. Overall it is specially designed to manage all the administrative work of schools and institutions.
KarnaniSOFT’s School Management ERP aims at easing administrative hassles and enhancing efficiency, and productivity. The solution is cloud based and supports various modern technologies such as – Online payment gateway, RFID smart cards, biometric, mobile apps, email alerts, etc. School management software is agile and can be tailored according to the requirements of the institution.
Why School Management System Software?
KarnaniSOFT believes that true breakthroughs in advancement are achieved when administrative and managerial activities in an educational institution are automated. As school administrators need to manage activities like online admission, fees management, examination management, etc while keeping a tab on daily students & faculty activities, their efficiency & overall productivity; the need to digitize the work processes with a school management system software is paramount.
Benefits Of School Management System
The following list depicts the top benefits of the school management system.
- Empower teachers & students through the E-learning platform
- Keep parents & students in the connectivity loop at all times, through SMS, email & mobile apps
- Go paperless, digitize administrative & non-administrative tasks
- Generate 100% accurate reports with ERP school software
- Reduce the monotonous task of your administrative department
- Track student en route, to and from home in real-time
- Elegant website presence, to showcase your school’s vision and mission for education
- School library management system to manage your library’s cataloging, accessioning & circulation effortlessly
- Online admission system for driving better efficiency & student enrollment
- Online fee collection & payment portal integration for hassle-free school payments
Features Of School ERP Software
Our School Management ERP Development Process
- Analyse the needs and future approach of the client
- Create a Roadmap from start to end
- Integration of Third Party Payments
- Develop high-class school management software with high-quality techno-advanced solutions
- Testing of software to ensure the functioning of the software
- Deploying software with maintenance services
School transport management
School ERP Solution gives the advantages of streamlined activities, compelling cost control and vitally upgraded and anchored organization and control. Our school Transport arrangement is vigorous, intuitive, easy to use, adaptable and is planned and created to convey genuine advantages to all dimensions of school transport. The Transport module of School ERP deals with Buses, Routes, Stops and applicable charges. You can Add/Edit/Delete the same number of transports. You may characterize courses according to your desire. Stops will be characterized under that course.
In a flash, parents and guardians with Notification mobile app notices with the board warning framework, guardians can enroll to get imperative notification identified with timetable, stop or vehicle changes and discover their tyke’s assigned transport stop.
This module maintains the record of transport vehicle/ route, vehicle maintenance, transport student attendance and Smart live Tracking with transport fee collection.
Real-time tracking of your School buses
helps you maintain control
over your fleet, always.
School ERP driver app helps the
drivers with navigation, pickup points,
marking attendance and raising
Keep Track of daily
notifications to parents.
With Parent App, Parents
can get real-time location
information about their
children, their boarding
and drop-off time.
Get alerts related to bus
deviation from regular routes,
boarding and deboarding
notifications and more
Why Choose us for School ERP Software?
We is a one-stop solution for those who want to enhance their overall business while maximising the returns with school management system software. We strive to deliver a wide range of school management software solutions while focusing on quality and satisfaction to meet the current trends and patterns. Our expert developers provide a handful of services while maintaining quality and security in mind.
Secure Data Management
By securing all school data, KarnaniSoft analyses all security threats or guiding the data from any unauthorised access to school management software. We follow the best platform that safeguards all other confidential data of student, teacher and school other important business data.
Our Skilled developer will provide you with customised solutions while ensuring all the single point contact details. We ensure timely delivery, clarity of thought and high quality service from start to end.
Robust and Scalable Platform
Our expert developers are designed with impeccable features while analysing the design and scalability in mind. KarnaniSoft software development services offer a fully customised scalable platform that makes the work look efficient and much smoother.
As a skilled developer, we strive to provide smart service solutions at the time of cutting edge technology. Our cost-effective solutions help in saving time and effort.
School management software is an information management system used by educational institutions to manage all student’s record. A school management software is a system which is designed to manage & simplify the day-to-day administrative & non-administrative tasks of a school. School management software enables schools to monitor daily activities like daily attendance, timetable management, etc. from a single centralized platform. From managing online admissions, assigning homework, assessments, examination management, finance and payroll management, and library management, the school ERP software offers various modules for complete campus administration & enables educators to make quick & thoughtful decisions that enhance student & faculty performance & drive institutional growth.
The cost of school management software varies depending on aspects like – total number of modules, student capacity, features & functionalities, implementation services, etc. On an average, the price of school ERP software in India falls in the range of 0 to 250 Rs Per Student Per Year.
Here are the best practices by which schools can benefit from e-learning modules with the integration of the best ERP software for schools software successfully.
- Conduct online lectures, integrated with Microsoft Teams
- Create an e-library, upload teach notes and e-books
- Send announcements
- Conduct Online Assessment: MCQ and Descriptive.
- Ensure Communication through email and communication forum
- Assign Tasks online and Evaluate the same
- Keep parents and teachers in loop
Being the largest & oldest educational ERP providers in India, KarnaniSOFT offers the following school ERP modules to ensure best practices in schools.
- Admission & Fees Management System
- Student Administration System
- Student Attendance System
- Inhouse & Online Examination System
- Finance Management System
- Payroll & Leave Management System
- Establishment or Service Book
- Library Automation Software
- E-Learning Software
- Online Assessment Tools
- Hostel Management System
- School Bus Management
School ERP software
A robust, time-tested educational ERP system integrated with the advanced modules to enable faculty & educators to digitize the daily work processes of educational institutions. Also referred to as a school management system, the smart school ERP software simplifies the complex administrative & non-administrative tasks including online admission, online fees management, examination management, assessments, timetable, schedule planning, teaching-learning, etc. Thus, the benefits of the school management system are numerous in terms of improving productivity, efficiency & ROI.
We transform businesses
We Provide multipurpose school management system which aids in automating the school’s daily operations hassle-free and provide insightful reports and 360-degree tracking so that the stakeholders can make better and faster decisions to escalate the productivity of their institution.
Services / School ERP Solutions